Sending and receiving faxes can be cumbersome, can take a long time, and may not be secure. Fortunately, online fax services offer instant communication with no worries about slow or dated technology. With security that ensures your data doesn’t get hacked or intercepted, you’ve got nothing to worry about.
There are still many people who prefer faxing over email, if only because some information is better kept private and secure.
Unlike traditional fax machines, if you want to send out a digital fax, you only need a computer and a data connection.
For our business, our relationships require us to send both faxes and phone calls to communicate with the government, IRS, and sometimes for high-level bank information.
With online fax services, you can keep track of your faxes from anywhere and integrate them seamlessly in your current software. You can send them directly from the web and send multiple pages at once.
This allows your team to spend less time on faxing and more time growing your business.
As a small business, it’s important to have all the information you need to make your company successful. Let’s take a look at the best online fax services for small businesses:
Nextiva
Nextiva is a great place for your business to fax contacts and documents. It’s affordable pricing, flexible plans, and extensive set of features are what make Nextiva the best online fax service for most businesses.
We offer a range of enterprise options such as easy-to-use tools, which are designed to handle business communications with ease.
While Nextiva’s online fax service is an excellent fit for many small business owners, their phone numbers are typically not the best choice for larger companies.
It’s important to remember that we want you to be able in the face of uncertainty, especially as a startup. That’s why “easy digital quality customer experience,” is something Nextiva vFax delivers. Never worry about spending time with fax in hand while you’re on the go; just send and receive documents using mobile, desktop and tablet.
When you’re ready to ditch your fax machine, all the texts, calls, and other communications from Nextiva can be sent straight to a new phone number via the messenger feature.
The best way to reach our team is by contacting us on our toll-free ask-a-question line and local phone number.
You can add staff members by clicking the button on your dashboard. It’s quick, easy, and painless.
Some mobile phone services include direct integration of faxing and document scanning. Nextiva’s feature set includes OSD (texted, or off-site data) faxes that are scanned locally. These files are stored in your dashboard for the length of your subscription, and can be easily shared with team members for collaboration.
Get started with Nextiva
RingCentral
RingCentral is another great online fax service for businesses of all sizes and types.
As a leading provider of business communications, RingCentral lets you enjoy a variety of services such as phone lines, instant messaging, video conference calls, and online faxes.
Whether you need to send faxes or provide a unified communication platform for your business, RingCentral Fax can help. It has the flexibility to work as a standalone service or integrate with your existing VoIP and business communications platform.
If you need a fax service, RingCentral is the way to go. Our system is compatible with old, broken fax machines and ensures that your digital faxes will always be delivered.
You’ll find standard fax features such as online cover pages, cloud storage service integration, encryption, and the ability to add multiple numbers. It’s also completely up to you whether or not you want to offer your personal number for free!
There are a lot of ways to seamlessly integrate with other apps and services. You can check out the integrations page to get started.
To start with RingCentral
SRFax
SRFax has the highest levels of security, privacy, and compliance when sending faxes online.
The high security standards of Bluemix make it the best choice for healthcare providers. Security is a step to take when dealing with secure information such as patient records and medical information.
You’ll be glad to know that SRFax is fully HIPAA and complied in the US, and PHIPA compliant for those based in Canada.
The HIPAA regulations are strict and many online fax services offer nothing more than the bare minimum. This is where SRFax comes in, providing a comprehensive range of security features that exceed the standards.
Some of the benefits offered by Prey are application security, hardware and organizational safeguards, user authentication, backups, and around the clock physical security.
When it comes to security and features, you’ll find the standard features of a website like this. Plus, you’ll get unlimited storage and cross-platform integration with no hassles.
There are also Windows and Mac-specific fax clients that make it convenient to send and receive faxes without hassle.
The prices are a little higher. The Lite plan starts at $7.95 per month, but if you’re interested in more advanced features such as strong security then it’s worth the extra cost.
You can also send international faxes. The rates are based on the country you’re sending or receiving from.
Get started with SRFax
